HOST Program FAQs

Alumni

How do I sign up to volunteer for the HOST program?
 You can sign up online by using the online registration form here. You can also contact the Alumni office at alumni@gru.edu or 706.737.1759 with any additional questions.

 What do I need to provide?
 All that we ask you provide for our students is a place to stay. Your information about the surrounding area and medical community is also valuable information that we hope you will share with your student guest. Many alumni do, however, go above and beyond by picking students up from the airport, providing home-cooked meals, and giving tours around the city. 

How many days will the student stay? 
Most interview trips are two days and one night. Students usually have a dinner to attend on the night they arrive and then an interview the next day. Some students may, however, need to stay an additional day due to flight times.  Before setting up any HOST trip, the Alumni Office will speak with you to ensure the dates work with your schedule.

Will the student bring a spouse?
 Some students like to travel to interviews with their spouse so s/he can also see the area. When signing up for the HOST program, let us know if you can also accommodate a student's spouse.

Who will contact me once a HOST arrangement has been made?
 The Office of Alumni Affairs will match you with a student depending upon your availability and location as well as the student's interview date and place. Once we have confirmation of your ability to host, the student will contact you to let you know when s/he will be arriving and what her/his schedule is.  

What happens if the student's plans change?
 Unfortunately, student interviews do sometimes change. You will be alerted immediately if a student's plans change or if a trip is cancelled.

Do I need to do anything after HOSTing a student?
 We ask that you fill out our follow up form, which will be sent to you from the Alumni Office. This form will help us to see how we can make this program more effective and efficient. 

Students

How do I sign up to use the HOST program?
 Simply fill out the student registration form online to let us know when and where you will be traveling. We ask that you let us know about your travels as soon as possible so we can have time to contact and find a host for you.

How many times can I utilize the HOST program?
 We ask that you limit the use of the program to five requests so that we are able to accommodate as many students as possible. If you have more than five requests, please submit them all and we will work to try to accommodate you, but will do so with other students in mind.

Who are the HOST volunteers?
 Hosts are Medical College of Georgia alumni.

What can I expect from the host?
 We simply ask that our HOST volunteers provide you with overnight accommodations and their insight on the local community and medical community. Please know that every HOST experience will be different and benefit you each time you use the program.

Is my spouse able to stay with me?
 Many hosts welcome spouses. Please note on the registration form if you will be traveling with your spouse and indicate his or her name.

Can I stay with a host for more than one day? 
Yes, simply note your anticipated length of stay on the registration form. Many of our alumni volunteers are willing to host for two to three days and work with us to best suit your travel needs.

Do I contact the alumni host?
 After you have completed the online student registration form, we will contact the alumni host and secure their interest and availability. We will then provide you with the alumnus' information. It is then up to you to promptly contact your host and share the details of your travel and interview plans and arrange your stay. We ask that you contact the host as soon as we give you their information to help them make arrangements. If your plans change, we ask that you notify the host as quickly as possible, as well as the Alumni Office.

How far in advance should I contact my host?
 Contact your host as soon as we provide their information. This will help them make arrangements to help you get to their home and prepare for your arrival.

What do I do if my travel or interview plans change or get cancelled? 
Our HOST volunteers understand that plans can change at a moment’s notice, but it is very important to contact your host as soon as possible and let them know about the change in plans. Also, please inform the Alumni Office of the change as soon as you can. If you need to reschedule for that location, we will be happy to work with the volunteer to see if the date change works or look for another alumni volunteer.

Do I need to do anything after returning from using the HOST program?
 Yes, we ask that you send a thank you note to the alumnus who hosted your stay. You are also welcome to take a thank you gift to the alumni host when you are staying with them. Many students have given a bottle of wine, flowers, etc. to thank their alumni hosts.

Have Another Question?  Contact us at alumni@gru.edu or 706.737.1759.



 

 

1120 15th Street PERS-100 Augusta GA 30912 | 706.737.1759